These logistics are part of living document while the Design Team continues to craft your Exploration experience.

Event Venue

Exploration will take place at the DoubleTree by Hilton Hotel at the Entrance to Universal in Orlando, FL. Agencies, United Methodist seminaries, and other organizations will have space in the exhibitor hall.

Registration Fees

$TBD – Only one exhibitor per organization will need to register as the Primary Exhibitor to secure an exhibitor table. The Primary Exhibitor registration fee includes all sessions and workshops, conference meals, exhibitor table. Accommodations are a separate fee.

$TBD – Additional exhibitors may register without requesting a table. The Additional Exhibitor registration fee includes all sessions, workshops, and conference meals. Accommodations are a separate fee.

Payment is expected at time of registration.

Table Features

Each space will include one 6-foot table covered with basic drapery and two chairs. Complimentary Wi-Fi is available in all areas of the hotel. Hardwired connections may not be available.

Banners are allowed, however, we ask that you respect exhibitors around you by keeping signage within your allocated space in a manner that will not block the view to other exhibitors. Cloth signs, banners, or personalized tablecloths can be draped over or along the front of your table. Exhibitors will NOT be allowed to hang anything on the walls.

Please make your spaces awesome but do it in a Christian way.

Setup / Breakdown

Exhibitors may SETUP tables between 12:00pm-3:00pm on Friday, February 16. You may pick up registration materials from 3:00pm-6:00pm on Friday, February 16.

Exhibitors must BREAKDOWN exhibits between 8:45pm-10:00pm on Saturday, February 17 or between 11:00am-12:00pm on Sunday, February 18.

After You Register

Once your online registration is complete and your payment is secured, you will receive an email with instructions for shipping material to and from the hotel.

Lanyard Pins

Part of the Universal culture is “pin trading“. In the past, Exhibitors brought die-cast pins for students to collect on their lanyards and trade. We’re hoping you’ll consider offering these again this year.

The pins can be Universal Studios or Exploration-themed. They can be generic pins you already have in stock for prospective students. They can be any size (1-2 inches diameter seems to be the standard). Consider bringing 200-250 pins (fewer than the number of student we anticipate attending). This way, you won’t have to take any back home and you pins will be in demand.